Everything You Need to Know About Moving Contracts

Moving to a new house, city or even country may sound exciting. You are starting fresh, exploring new lands and meeting new people. However, there are also bad sides to moving. Besides the stress of packing and saying goodbye, you also have to deal with finding the right moving company and understanding everything about moving contracts. It definitely is a big life decision that needs mental preparation.

It all sounds a bit overwhelming. Relocating is a big job, so make sure that you find a reliable moving company with a lot of experience. Do not trust anybody with your belongings. Try to do a lot of research and find a company that suits your needs the most. Do not forget to get informed about the moving contracts and their terminology. 


What is a Moving Contract?

A moving contract is something that is beneficial for both you and your moving company. It ensures that both parties agree on the terms mentioned in it. For example, what is to be moved, or what will happen if something is damaged, and of course, the price. So, in order to do that, you must understand the common moving terms.

However, it is normal that you do not quite understand everything that is written since you do not deal with these kinds of companies every day. Before signing anything, you must learn the basics. If you do not have the basic knowledge of the moving company’s terminology, you may end up paying more than you expected or paying for something you do not need.

Remember that you have some other documents and paperwork in your moving contract that need to be signed. For example, a mover estimate, order of service, bill of landing and an inventory sheet.

man signing the contract

Before signing anything, make sure to read and understand all aspects of your moving contract. That is the best way to avoid surprises later


Mover Estimate

So, when you ask for moving assistance in Nomad, NY, for example, the movers will come to your home to assess your household goods. After the assessment is done, they will provide you with a copy of the mover estimate. This document is very important, and it should provide you with the specific details of the move, that is, whether the move is binding or non-binding. 

  • A Binding Estimate – This kind of estimate means that the price quoted is the exact amount you pay. Nothing more or less. So, even if your shipment weighs more than the estimated amount, you will still pay the same price. A binding estimate accurately describes the shipment and all the services the company will provide. However, be ready to pay some extra cash for this kind of estimate.
  • A Non-Binding Estimate – It is based on how much the mover thinks your stuff weighs. The mover will come to your house and conduct an in-house review. They will also consider things like whether you have stairs or an elevator, or whether you need packing and unpacking, and whether you have some special items that need to be relocated. Some things will probably cost more, so be prepared for paying extra fees. Moreover, a non-binding estimate is not final, so the cost and the conditions of the move may vary! 


Men discussing

Remember, this first visit by the moving agency is the best time to ask any questions you may have about the move.


Order for Service

Another document that you have to sign is a moving contract called Order of Service. So, after you have agreed to the terms and prices of your binding or non-binding mover estimate, you will receive an order for service. This contract will provide you with all the necessary information about the move like the date of pick-up, the estimated date of delivery, the estimated amount, insurance and terms of the contract. Sometimes, this document includes cancellation policy, type of truck you are going to use, some special goods that the mover will not move, and extra fees. Make sure to read this document carefully. By signing it, you will give permission that those specific movers are allowed to relocate your belongings. This is your time to negotiate about the terms. After signing it, prepare for a smooth relocation for both you and your children


Bill of Lading

When a moving company like Heart Moving Manhattan NYC comes to your house on the moving day, you will be given the most important document – the Bill of Lading. Movers must have this document in order to relocate your things. So, you will be asked to sign the bill of lading stating that you agree to the following terms: the list of fees for service and total cost, pick up and delivery date, insurance coverage, and an agreement statement. Read everything carefully. If something seems wrong, or the price is higher than an agreed one, speak to your mover immediately. Moreover, double-check all the extra fees. Do not sign the contract until you completely understand all the terms. If everything is okay, both you and the mover must sign the contract. Keep a copy of the signed bill of lading by your side at all times.


Men handshaking for completing deal on real estate

A bill of lading is your official record of the move and your receipt of service.


Inventory Sheet

On the moving day, you will also receive one more document to sign – an Inventory Sheet. This document lists everything that the movers are responsible for moving. It will be filled out by the movers themselves as they relocate things from your house, tagging each item and noting the tag number on the sheet. If possible, try to be involved in this process. By doing that, you will ensure that each item is tagged and recorded properly. This is important so that none of your items go missing. Also, it is a guarantee that all your possessions have been properly inventoried and loaded on the moving truck. All that is left is to prepare for moving and solve any anxiety problems your children may have when moving. So, focus on the important stuff and leave relocation to professionals.